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Privacy statement

A. Respect for privacy-Act of 8 December 1992

InSites NV undertakes to respect the Act of 8 December 1992 (as amended by the Act of 11 December 1998) regarding privacy protection concerning the treatment and processing of personal details (the ‘privacy-Act).

“Personal details” in this Act shall be understood to mean information concerning an identified or identifiable natural person; identifiable shall be considered any person who can be directly or indirectly identified, more specifically based on an identification number or one or more specific elements that are characteristic for his or her physical, physiological, psychic, economic, cultural or social identity. The privacy-Act is accessible via the website http://privacy.fgov.be

B. Method for the collection of personal details

Personal details are collected and treated based on (a) one or several questionnaires that need to be filled out and/or (b) one or several competitions in which you can participate.

All the InSites NV services (questionnaires and competitions) that you can use are referred to as “Our services” hereinafter.

Any personal details that InSites NV collects based on our services have been voluntarily provided to us. In no way whatsoever is a person obliged to provide any information.

Children under the age of 14 who want to use our services need to do so under the control of at least one of their parents. InSites NV is not liable if children under the age of 14 use our services without the required parental control.

C. Sending of forms

In the context of the use of our services, you can be invited to fill out a (digital) form in which certain fields in bold or with an asterisk (*) are required to carry out the service, and the other fields are optional.

The aim of the optional fields is to allow us to contact you quickly and/or to obtain information that is relevant in the context of an optimum performance of our services.

D. Cookies

When you use our services we may use a “cookie”. a cookie is a small file sent by an Internet server that registers on the hard disk of your computer. A cookie remembers the track of the website that was visited and contains specific information regarding this visit.

We sometimes use cookies to register certain preferences. No personal details are saved in these cookies.

This cookie is registered on your hard disk, except if you object to this. Your web navigator can be configured to notify you when a cookie is sent.

E. Goals

Personal details can only be collected and processed by us for one of the following goals:

• for the registration, invitation and participation in our services;
• for research and statistical goals;
• for marketing goals;
• to draw up collective profiles (not of individual people);
• to enable us to contact a winner of a competition.

F. Collected information

The information that is collected depends on the goal, more specifically the following:

• the personal details and other information that allow your identity to be determined and to contact you;
• any information that is relevant to achieve the goals as specified under item E. The information collected in the questionnaire is processed on an authorised level.

G. Right of access and right to correct

You are able at all times to check the state of your personal details if you send us an e-mail (via info@insites.eu) or write to the following address InSites Consulting, Evergemsesteenweg 195, 9032 Gent-Wondelgem.

We will inform you of the state of your personal details as soon as possible, after we have checked your identity.

In case of a mistake, inaccuracy or hiatus regarding your personal details or your children's, you can of course request us to correct or change this information.

If you believe that our services do not respect the regulations regarding the protection of personal details, you can contact us via the contact details specified in item L.

H. Consent and removal

By using our services you explicitly agree with InSites NV's privacy-policy and the treatment and collection of personal details in accordance with this privacy statement.

If you want your personal details or your underage children's to be removed from our database, please contact us by e-mail or post using the previously mentioned contact details. We undertake to remove them as soon as possible, except of course if it concerns information that needs to be kept in pursuance of the law or an agreement.

We remind you that you can register on a special list if you no longer want to use our services.

If you use our services you have the opportunity at all times to no longer be offered this service.

I. Property and transfer to third parties

All information gathered with our services belong to InSites NV and shall only be used in accordance with the principles and provisions specified in this privacy statement.

The collected information will only be transferred to third parties in the form of abstract profiles drawn up based on the information obtained from a number of people. At no time whatsoever will profile data of individual people be transferred to third parties concerning only those individual people.

Without your consent your personal details will not be transferred to third parties, with the exception of the manager of the server who makes our services possible. This manager has been asked to take all possible measures to save and process these personal details with the greatest care so that these personal details cannot be unlawfully made public to third parties.

As we never transfer your contact details to third parties either (only to the manager of the server), any unwanted e-mails (“spam mails”) of other e-mail domains than “@insites.eu”, “@insites.be” or “@insites-consulting.com” are not from us.

J. Security

InSites NV undertakes to take every necessary measure required to protect your personal details in order to avoid that they are distorted, affected or transferred to unauthorised third parties.

The databases in which your details are included have been protected against unauthorised access of third parties.

K. Miscellaneous

This privacy statement is without prejudice to InSites NV's right to take further reaching actions vis-à-vis certain users of our services, based on an agreement, the law, regulations, etc.

In the context of international research projects InSites NV may invite you to take part in research projects of Belgian and international InSites NV partners. In this case InSites NV undertakes to make every necessary and reasonable effort to make sure the principles and the provisions of this privacy statement and the applicable international regulations are respected.

This privacy statement is governed by Belgian law alone.

L. Contact

InSites Consulting NV.
Address of the registered office: Evergemsesteenweg 195, 9032 Gent-Wondelgem
Tel.: +32 (0)9 269 15 00
Fax: 32(0) 9 269 16 00
Website: http://www.insites.eu
E-mail: info@insites.eu
Company registration number no. 0465.109.357